Time for Teamwork - On the Lean

Three solutions to share knowledge, virtually
THE corporate world has a lot of knowledge, but hardly any knowledge centres, and hence all this knowledge seems to be residing among individuals instead of organisations. This week I will show you some solutions that will let you share knowledge, interact, collaborate and work with distributed teams on common goals, all this without spending much money.

We will always be able to email presentations, documents and spreadsheets to colleagues and clients, but we will always end up asking for more. This is where tools like Zoho office (www.zoho.com) and Google docs (docs.google.com) come in. Both are effective when it comes to working with teams, but they still fall short of our requirements.

Both are great to share Word documents and to work on them together, but are unable to do the same while sharing an Excel sheet or making a guided presentation to multiple people. In my search for a solution to this problem, I came across three websites.

If you want to share a spreadsheet or work on graphs without having to install anything on your PC, then head for editgrid.com, open a free account, look at some standard templates and spreadsheets others have made, and start. You can send an invite to multiple people who can log on to slide-share and work with you live or otherwise on the same spreadsheet. You can do this from any PC, and so there is no need to carry all those files with you. The website has a paid version for enterprises that look at data security and support.

If you are familiar with modern day organisations, you would have come across a term called Webex (now a Cisco company). Webex allows you to share any application, do presentations remotely and work together as a team, but at a price of 33 cents per minute— sadly, meetings end up costing quite a packet. Now you have an option. Dimdim.com offers the same features for free. Though their $99 per year version offers higher speeds, it also has a free version which is sufficient if you audience is small—about 10 to 15 people—and you want to limit interactions to text or voice chat. You can also do video conferencing, though this feature is not very stable as of now.

We all need to send screenshots, whether it is for support on an application or getting advice, and the Print Screen button on your keyboard can’t always do the trick. Jingproject.com from Techsmith, the leaders in professional screen capture solutions, allows you to take screenshots—pictures or video—and annotate them using text, arrows, lines, boxes and highlights in multiple colours, all for free.
So go ahead, share that knowledge.

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The above article appeared in the Indian Express on Sunday, 21st December 2008